DIAL-South

Business Meeting at CSU Long Beach

Friday, Nov. 4, 2005

 

Attendees: Stephanie Ballard, CSU Northridge; Sophie Lesinska, USC; Susan Luévano, CSULB; Barbara Miller, CSU Fullerton; Susan Shapiro, Mount Saint Mary’s College

 

Introduction and Resource Sharing

 

With only five members in attendance, resource sharing was brief. Noteworthy events mentioned were the upcoming LACASIS program on the future of Web developments to be held at Chapman University on Nov. 18, and the Dio de los Muertos celebration at the Artists Village in Santa Ana on Saturday, Nov. 5. Barbara also mentioned the altar she displays each year for Day of the Dead in the Chicano Resource Center at CSUF.

 

Approval of agenda and the minutes

The agenda and the minutes from August 26, 2005 were approved.

 

Program Planning

 

1. CARL Conference Breakout Session Proposal:

 

The DIAL-South proposal for a break-out session, titled Ethnic Authors Speak, was not accepted for the April, 2006 Carl Conference. Melanie Chu received an e-mailed note from Ned Fielden, Chair of the Breakout Session Committee, announcing their decision. She forwarded the e-mail to the DIAL Listserv for members to read. Among other things, the e-mail said “the submission acceptance was unusually competitive, with an acceptance rate below 50%.”

 

The e-mail also suggested submitting a proposal for a poster session. The announcement for submissions for poster sessions will be sent to CARLALL on December 1. The deadline for applications will be Jan. 13, 2006.

 

Discussion about whether “Ethnic Authors Speak” can be used for a future program or conference will wait until members of the program committee are present at a business meeting.

 

We briefly discussed the e-mail thread on DIAL-L from members of DIAL- North proposing a mini-conference around this idea, but concluded that there may be a misunderstanding of terminology. It was suggested that DIAL–S and DIAL–N plan an informal meeting at the April conference to meet each other and to discuss improving communications.

 

2. Poster Session proposal for April, 2006 Carl Conference:

 

Stephanie suggested submitting a proposal for a group Poster Session, based on the June 2005 Program, Preserving Memories. We have photos and handouts from the program, which could be worked up into a poster presentation. Stephanie and Sophie will take the lead in the application process and will identify and coordinate tasks to be done.

 

Before writing up the application, due Jan.13, 2006, the following needs to be done:

  • contact Judith Samuel, coordinator of Preserving Memories;
  • contact the presenters from the program for permission to use their photos and resource lists

 

If the proposal is accepted, the following tasks, among others, will need to be coordinated:

  • designing the poster and deciding where it will be produced;
  • choosing DIAL-S members to present the poster;
  • reproducing handouts and bibliographies from Preserving Memories.

 

3. Summer Program, 2006:

 

Stephanie proposed a “low-maintenance program” for this coming summer, possibly a library visit. We will leave discussion of specifics until the January meeting, when program committee members will be present. Two suggestions for venue were made: (1.) The Korean/East Asian collection at USC, where the Korean studies librarians do outreach in the community; (2.) A walking tour of the Ethnic collections at UCLA or another university that has more than one library or collection on its campus.

 

 

Bylaws

 

The Bylaws Committee, Susan Luévano, Barbara Miller, and Collette Childers, Chair, completed the latest revision to the Bylaws on 11/1/2005. Attendees at the meeting read through this revision and made some changes, summarized below. The points noted below are intended for the minutes only, and may not be complete

 

The revisions from today’s business meeting will be incorporated into the DIAL-South Draft Bylaws by Collette, Barbara and Susan. The final revision of the Draft Bylaws will be sent to the DIAL listserv for DIAL-South members for comment and will be put to a vote at the DIAL-South business meeting in January.

Summary of changes to Draft Bylaws:

 

  1. We confirmed that North and South are separate entities with separate governance. These Draft Bylaws are intended for DIAL-South only and will be offered to DIAL-North members to adapt if they choose.

 

  1. Article 1 will be amended to reflect that the name is DIAL-South. All instances of DIAL in the current text will be changed to DIAL-South.

 

  1. Article IV, Membership. Section 4 will be added to read: “All DIAL-South members have the opportunity to subscribe to the DIAL listserv.”

 

  1. With reference to article IV, Membership:

 

a.      Kelly Janousek, CARL Membership Director, will be informed and asked to differentiate DIAL-S AND DIAL-N on the CARL membership form.

 

  1. Article V will be omitted because it is no longer necessary. Numbering will be changed. Article numbers that follow in the summary refer to the revised numbering.

 

  1. Article V (Officers …), Sec.1.1: DIAL-S does not have a Treasurer. The office is called Registrar. Therefore all instances of “Treasurer/Registrar” in the text will be changed to “Registrar.”

 

  1. Article V, Sec.3 is eliminated. Sec. 4 becomes Sec. 3, Co-Chairs. The order of the list of duties will be changed. Item “a” will be dropped; item “c” becomes “a”; item “d” becomes “c”. A new item will be added as “d” “appoint officers to fill mid-term vacancies; Item “e” remains the same.

 

  1. Article VIII (Nominations and elections). Sec. 2.1 becomes part of 2, Nominations. Sec. 3, Elections, will be revised to read: “Elections shall be held annually in the fall.” Sec. 3.1 will incorporate the two sentences beginning with “If there is…”. Sec. 3.2 will read “All Dial-South members in attendance may vote. Electronic voting by active members will be permitted with the approval of the Co-chairs, if requested.”

 

  1. Article X. Amendments. Sec.1 will also be revised to have sub-sections. It will be revised to include the phrase “at any time.” Sec. 1.1 will read, “If a majority of members in attendance agree, amendments shall be submitted to DIAL-L for comment. Sec. 1.2 will read, “Amendments shall be approved by a majority vote of members in attendance at the next DIAL-S business meeting.”

 

 

Other Business

UCLA - Diversity Recruitment and Mentoring Committee (DRMC) Conference: There is nothing to report on the projected Diversity Recruitment Summit to be held on Sept. 22, 2006.

 

Meeting Feedback –

Attendees speculated on the low attendance. The date conflicted with a CARL program being held at CSUN. Everyone thought the meeting was productive.

 

Next Meeting

Proposed date is Jan.13, 2006. As a means of increasing our active membership, we discussed inviting other interested librarians to the meeting and asking if we might hold a meeting in one of their libraries. Barbara will ask if our January meeting might be held in the libraries of either Chapman University or Fullerton College.

 

Submitted by Susan Shapiro, DIAL-South Secretary, 2005-2006